SharePoint Download 2016: How to Get Started with Microsoft's Collaboration Platform
If you are looking for a way to organize, store, share, and access information across your organization, you might want to consider SharePoint. SharePoint is a web-based platform that integrates with Microsoft Office and allows you to create websites, document libraries, lists, workflows, and more. In this article, we will explain what SharePoint is, why you might need it, how to download SharePoint Server 2016, and how to use it effectively.
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What is SharePoint and why do you need it?
SharePoint is a software product that enables you to create and manage websites for various purposes, such as intranets, extranets, team sites, project sites, document management systems, knowledge bases, etc. SharePoint also provides tools for collaboration, communication, search, business intelligence, social networking, and workflow automation. With SharePoint, you can:
Store and organize documents, files, images, videos, and other types of content in centralized locations.
Access and edit content from any device, anywhere, anytime.
Share content with internal and external users, such as colleagues, clients, partners, vendors, etc.
Work together on documents and projects in real-time or asynchronously.
Manage permissions and security settings for content and users.
Find information quickly and easily using search engines and filters.
Analyze data and generate reports using charts, graphs, dashboards, etc.
Automate business processes and workflows using forms, alerts, notifications, etc.
Customize the look and feel of your websites using themes, templates, web parts, etc.
SharePoint features and benefits
Some of the key features and benefits of SharePoint are:
Scalability: SharePoint can support small to large organizations with thousands of users and millions of items.
Flexibility: SharePoint can be customized and configured to suit different needs and preferences.
Integration: SharePoint can integrate with other Microsoft products, such as Office 365, Outlook, OneDrive, Teams, Power BI, etc., as well as third-party applications and services.
Reliability: SharePoint can provide high availability and performance with backup and recovery options.
Security: SharePoint can protect your data and users with encryption, authentication, authorization, auditing, etc.
SharePoint editions and versions
There are two main editions of SharePoint: SharePoint Online and SharePoint Server. SharePoint Online is a cloud-based service that is part of the Office 365 suite. You can subscribe to SharePoint Online as a standalone service or as part of a bundle with other Office 365 apps. SharePoint Online offers automatic updates, maintenance, and support from Microsoft. However, it also has some limitations in terms of customization and control.
SharePoint Server is an on-premises solution that you can install on your own servers or on a hosted environment. You can purchase SharePoint Server as a standalone product or as part of a bundle with other Microsoft products. SharePoint Server offers more flexibility and control over your environment. However, it also requires more resources and expertise to install, configure, and maintain. In addition to the editions, there are also different versions of SharePoint. The latest version is SharePoint Server 2019, which was released in October 2018. However, if you are not ready to upgrade to the latest version, you can still use the previous versions, such as SharePoint Server 2016, which was released in March 2016. SharePoint Server 2016 is the focus of this article, and we will show you how to download and use it in the following sections.
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How to download SharePoint Server 2016
If you want to download SharePoint Server 2016, you will need to follow these steps:
System requirements and prerequisites
Before you download SharePoint Server 2016, you will need to make sure that your system meets the minimum requirements and that you have installed the necessary prerequisites. The system requirements for SharePoint Server 2016 are:
Operating system: Windows Server 2012 R2 or Windows Server 2016
Processor: 64-bit, 4 cores minimum
Memory: 16 GB minimum
Hard disk space: 80 GB minimum
Database server: Microsoft SQL Server 2014 Service Pack 1 or Microsoft SQL Server 2016
The prerequisites for SharePoint Server 2016 are:
.NET Framework 4.5.2 or higher
Windows Management Framework 4.0 or higher
Windows Identity Foundation (WIF) 1.0
Microsoft Sync Framework Runtime v1.0 SP1 (x64)
Windows Server AppFabric 1.1
Cumulative Update Package 7 for Microsoft AppFabric 1.1 for Windows Server (KB3092423)
Data Quality Services Client (DQSInstaller.exe)
Microsoft ODBC Driver 11 for SQL Server
Microsoft WCF Data Services 5.6
Microsoft Information Protection and Control Client (MSIPC)
Microsoft SQL Server 2012 Native Client (SQLNCI.msi)
Microsoft SQL Server 2012 Data Mining Client Tools (SQLSERVER2012_ASADOMD10.msi)
Microsoft SQL Server 2012 Analysis Services ADOMD.NET (SQLSERVER2012_ADOMD10.msi)
Microsoft SQL Server 2014 Feature Pack Components (sqlncli.msi, sql_as_adomd.msi, sql_as_amo.msi, sqlcmdlnutils.msi, SqlDom.msi, SqlLS.msi, SqlManagementObjects.msi, SqlClrTypes.msi, ReportViewer.msi, SharedManagementObjects.msi)
You can download and install the prerequisites using the Prerequisite Installer tool that comes with the SharePoint Server installation media. Alternatively, you can download and install them manually from the Microsoft Download Center.
Download options and product keys
To download SharePoint Server 2016, you have two options: you can either download a trial version or a licensed version. The trial version is free and valid for 180 days. The licensed version requires a purchase and a product key.
You can download the trial version of SharePoint Server 2016 from the Microsoft Evaluation Center. You will need to sign in with your Microsoft account and provide some basic information, such as your name, email address, country, etc. You will also need to choose the language and the file format (ISO or IMG) of the download. The file size is about 3 GB.
You can download the licensed version of SharePoint Server 2016 from the Microsoft Volume Licensing Service Center. You will need to sign in with your work account and have a valid license agreement with Microsoft. You will also need to enter your product key to activate the software. The product key is a 25-character code that looks like this: XXXXX-XXXXX-XXXXX-XXXXX-XXXXX.
Installation steps and tips
To install SharePoint Server 2016, you will need to follow these steps:
Burn the ISO or IMG file to a DVD or mount it as a virtual drive.
Run the setup.exe file from the installation media.
On the Enter Your Product Key page, enter your product key if you have one or leave it blank if you are using the trial version.
On the Read the Microsoft Software License Terms page, read the terms and select the I accept the terms of this agreement check box.
On the Choose a file location page, select the folder where you want to install SharePoint Server 2016 or use the default location.
On the Server Type tab, select the type of server you want to install: Complete or Stand-alone. Complete means that you will use a separate database server for SharePoint. Stand-alone means that you will use the built-in database server on the same machine as SharePoint.
On the Install Software Prerequisites tab, click Install Prerequisites to install the required components for SharePoint Server 2016. You may need to restart your computer after the installation.
On the Install SharePoint Server tab, click Install SharePoint Server to start the installation process. You may need to enter your product key again if you are using the trial version.
On the Run Configuration Wizard page, select the Run the SharePoint Products Configuration Wizard now check box and click Close.
On the Welcome to SharePoint Products page, click Next.
On the Connect to a server farm page, select whether you want to create a new server farm or join an existing one. If you are creating a new server farm, you will need to specify the database server name, database name, database access account, and passphrase. If you are joining an existing server farm, you will need to specify the database server name, database name, and passphrase.
On the Specify Server Role page, select the role of your server in the server farm: Single-Server Farm, Web Front End, Application, Distributed Cache, Search, Custom, or Special Load. The role determines the services and features that will be enabled on your server.
On the Specify Configuration Database Settings page, enter the port number and authentication provider for your configuration database. You can use the default settings or change them according to your preferences.
On the Specify Farm Security Settings page, enter a passphrase that will be used to secure your server farm. The passphrase must be at least eight characters long and contain at least three of the following: uppercase letters, lowercase letters, numbers, and symbols.
On the Configure SharePoint Central Administration Web Application page, specify whether you want to create a new web application for Central Administration or use an existing one. If you are creating a new web application, you will need to specify the port number and authentication provider for it. You can also choose whether you want to use Secure Sockets Layer (SSL) for encryption.
On the Completing the SharePoint Products Configuration Wizard page, review your settings and click Next to apply them. The configuration process may take several minutes.
On the Configuration Successful page, click Finish to complete the installation and configuration of SharePoint Server 2016.
Some tips for installing SharePoint Server 2016 are:
Make sure you have enough disk space and memory for the installation and operation of SharePoint Server 2016.
Use a domain account with local administrator privileges for the installation and configuration of SharePoint Server 2016.
Disable antivirus software and firewall settings that may interfere with the installation and configuration of SharePoint Server 2016.
Follow the best practices and recommendations from Microsoft for installing and configuring SharePoint Server 2016.
How to use SharePoint Server 2016
After you have installed and configured SharePoint Server 2016, you can start using it to create and manage websites and content. Here are some of the basic tasks that you can perform with SharePoint Server 2016:
Create and manage sites and subsites
A site is a collection of web pages, lists, libraries, web parts, and other components that serve a common purpose or theme. A subsite is a site that is created under another site. You can create sites and subsites using templates that provide predefined layouts and features. You can also manage sites and subsites using settings that control their appearance, behavior, and permissions. To create a site or a subsite, you will need to follow these steps:
Navigate to the site where you want to create a new site or subsite.
Click Settings > Site Contents > New > Subsite.
On the New SharePoint Site page, enter a title, description, URL, and language for your site or subsite.
Select a template for your site or subsite from the available options. You can choose from different categories, such as Team Site, Project Site, Blog, Wiki, etc.
Specify the permissions for your site or subsite. You can choose to inherit the permissions from the parent site or use unique permissions. You can also add or remove users and groups and assign them different roles, such as Owners, Members, Visitors, etc.
Specify the navigation options for your site or subsite. You can choose to display the site or subsite on the top link bar and the quick launch of the parent site or not. You can also change the order and appearance of the links.
Click Create to create your site or subsite.
To manage a site or a subsite, you will need to follow these steps:
Navigate to the site or subsite that you want to manage.
Click Settings > Site Settings.
On the Site Settings page, you can access various options to manage your site or subsite, such as:
Look and Feel: You can change the title, description, logo, theme, master page, navigation, etc. of your site or subsite.
Users and Permissions: You can manage the users and groups that have access to your site or subsite and their roles and permissions.
Web Designer Galleries: You can manage the web parts, site columns, content types, etc. that are available for your site or subsite.
Site Administration: You can manage the content and structure, regional settings, search settings, site features, etc. of your site or subsite.
Site Collection Administration: You can manage the site collection features, recycle bin, audit log reports, etc. of your site collection.
Work with lists, libraries, and documents
A list is a collection of data that you can share with others. A library is a type of list that stores files, such as documents, images, videos, etc. You can create lists and libraries using templates that provide predefined columns and views. You can also work with lists and libraries using actions that allow you to add, edit, delete, sort, filter, and search for items in your lists and libraries. You can also manage lists and libraries using settings that control their appearance, behavior, and permissions.
To create a list or a library, you will need to follow these steps:
Navigate to the site or subsite where you want to create a new list or library.
Click Settings > Site Contents > New > List or Library.
On the Create page, select a template for your list or library from the available options. You can choose from different categories, such as Custom List, Tasks, Calendar, Document Library, Picture Library, etc.
Enter a name and a description for your list or library and click Create.
To work with a list or a library, you will need to follow these steps:
Navigate to the list or library that you want to work with.
On the list or library page, you can perform various actions on the items in your list or library, such as:
Add: You can add new items or files to your list or library by clicking New or Upload. You can also drag and drop files from your computer to your library.
Edit: You can edit the properties or metadata of your items or files by clicking Edit or Quick Edit. You can also open and edit files using the associated applications, such as Word, Excel, PowerPoint, etc.
Delete: You can delete items or files from your list or library by selecting them and clicking Delete. You can also move them to the recycle bin for later recovery.
Sort: You can sort items or files in your list or library by clicking on the column headers. You can also change the order of the columns by dragging and dropping them.
Filter: You can filter items or files in your list or library by clicking on the filter icon next to the column headers. You can also use advanced filters and views to refine your results.
Search: You can search for items or files in your list or library by entering keywords in the search box. You can also use search operators and scopes to narrow down your search.
To manage a list or a library, you will need to follow these steps:
Navigate to the list or library that you want to manage.
Click Settings > List Settings or Library Settings.
On the Settings page, you can access various options to manage your list or library, such as:
General Settings: You can change the name, description, versioning, content approval, etc. of your list or library.
Columns: You can add, edit, delete, reorder, and index columns in your list or library. Columns are fields that store information about your items or files.
Views: You can create, edit, delete, and manage views in your list or library. Views are ways of displaying and organizing your items or files based on certain criteria.
Permissions and Management: You can manage the permissions and security settings for your list or library and its items or files. You can also delete, save as template, audit, etc. your list or library.
Collaborate with team members and external users
One of the main benefits of SharePoint is that it allows you to collaborate with other users on your content and projects. You can share your sites, lists, libraries, and documents with internal users, such as your colleagues, managers, and employees, or external users, such as your clients, partners, vendors, etc. You can also work together on your content and projects in real-time or asynchronously. Here are some of the ways that you can collaborate with other users using SharePoint:
Share sites, lists, libraries, and documents: You can share your sites, lists, libraries, and documents with other users by clicking Share on the top right corner of the page. You can then enter the names or email addresses of the users that you want to share with and assign them different permission levels, such as Edit, View, Full Control, etc. You can also add a message to explain why you are sharing the content. You can also stop sharing the content at any time by clicking Shared With and removing the users from the list.
Invite external users: You can invite external users to access your sites, lists, libraries, and documents by clicking Share and entering their email addresses. You can then choose whether you want to require them to sign in with a Microsoft account or a work or school account, or allow them to access the content without signing in. You can also choose whether you want to send them an email invitation or copy a link to the content. You can also manage the external users that have access to your content by clicking Site Settings > Site Permissions > Access Request Settings.
Co-author documents: You can co-author documents with other users in real-time or asynchronously using Office Online or Office desktop applications. Co-authoring means that multiple users can work on the same document at the same time and see each other's changes as they happen. To co-author a document, you just need to open it from your library and start editing it. You can also see who else is editing the document and communicate with them using comments or chat.
Use version history and check out: You can use version history and check out features to manage the changes and updates made to your documents by yourself or other users. Version history allows you to see the previous versions of a document and restore them if needed. Check out allows you to lock a document for editing and prevent others from making changes until you check it back in. To use version history, you just need to click on the ellipsis (...) next to a document and select Version History. To use check out, you just need to click on the ellipsis (...) next to a document and select Check Out.
Customize and configure SharePoint settings
Besides creating and managing content and collaborating with other users, you can also customize and configure SharePoint settings to suit your needs and preferences. You can change the appearance, behavior, and functionality of SharePoint using various options and tools. Here are some of the things that you can customize and configure in SharePoint:
Themes: You can change the color scheme and font style of your sites using themes. Themes are predefined sets of colors and fonts that you can apply to your sites. To change the theme of your site, you just need to click Settings > Change the look > Theme and select a theme from the available options.
Templates: You can change the layout and features of your sites using templates. Templates are predefined sets of web pages, lists, libraries, web parts, etc. that you can apply to your sites. To change the template of your site, you just need to click Settings > Site Settings > Site Actions > Save site as template and save your site as a template. Then you can create a new site using that template or apply it to an existing site.
Web parts: You can add functionality and interactivity to your web pages using web parts. Web parts are reusable components that display content or information from various sources, such as lists, libraries, documents, charts, graphs, etc. To add a web part to a web page, you just need to click Edit > Insert > Web Part and select a web part from the available categories, such as Media and Content, Business Data, Search, etc.
Apps: You can extend the functionality and features of SharePoint using apps. Apps are add-ons that provide additional capabilities or services, such as calendars, surveys, maps, etc. To add an app to your site, you just need to click Settings > Site Contents > New > App and select an app from the SharePoint Store or your organization's app catalog.
Site settings: You can change the settings that affect your site and its content using the Site Settings page. The Site Settings page provides various options to manage your site, such as title, description, logo, language, regional settings, search settings, site features, site collection features, etc. To access the Site Settings page, you just need to click Settings > Site Settings.
Conclusion
SharePoint is a powerful and versatile platform that can help you organize, store, share, and access information across your organization. SharePoint Server 2016 is the latest on-premises version of SharePoint that offers more flexibility and control over your environment. In this article, we have explained what SharePoint is, why you might need it, how to download SharePoint Server 2016, and how to use it effectively. We hope that this article has helped you get started with SharePoint and that you will enjoy using it for your content and collaboration needs.
FAQs
Here are some of the frequently asked questions about SharePoint Server 2016:
Q: How much does SharePoint Server 2016 cost?
A: The cost of SharePoint Server 2016 depends on the edition and the number of licenses that you need. There are two editions of SharePoint Server 2016: Standard and Enterprise. The Standard edition provides the core features and functionality of SharePoint, while the Enterprise edition provides additional features and functionality for business intelligence, social computing, etc. The license model for SharePoint Server 2016 is based on two components: server licenses and client access licenses (CALs). A server license is required for each server that runs SharePoint Server 2016. A CAL is required for each user or device that accesses SharePoint Server 2016. The price of a server license is $7,026 for the Standard edition and $21,948 for the Enterprise edition. The price of a CAL is $131 for the Standard edition and $98 for the Enterprise edition.
Q: How can I upgrade from a previous version of SharePoint to SharePoint Server 2016?
A: The upgrade process from a previous version of SharePoint to SharePoint Server 2016 involves two steps: database-attach upgrade and site collection upgrade. Database-attach upgrade means that you detach the content databases from your old SharePoint farm and attach them to your new SharePoint Server 2016 farm. Site collection upgrade means that you upgrade the site collections in your content databases to the new version of SharePoint. You can perform the database-attach upgrade using PowerShell commands or Central Administration. You can perform the site collection upgrade using PowerShell commands or the Site Collection Upgrade page.
Q: How can I backup and restore my SharePoint Server 2016 data?
A: You can backup and restore your SharePoint Server 2016 data using various methods, such as such as: - Central Administration: You can use the Backup and Restore page in Central Administration to backup and restore your farm, web applications, service applications, content databases, site collections, etc. You can also schedule regular backups and monitor the backup and restore jobs. - PowerShell: You can use PowerShell cmdlets to backup and restore your SharePoint Server 2016 data. You can also use PowerShell scripts to automate and customize the backup and restore process. - SQL Server: You can use SQL Server tools, such as SQL Server Management Studio or SQL Server Agent, to backup and restore your SharePoint Server 2016 databases. You can also use SQL Server backup and restore features, such as differential backups, transaction log backups, compression, encryption, etc. - Third-party tools: You can use third-party tools or services that provide backup and restore solutions for SharePoint Server 2016. Some examples of third-party tools are AvePoint DocAve Backup and Restore, Metalogix Backup for SharePoint, Veeam Backup for Microsoft Office 365, etc. Q: How can I troubleshoot and resolve issues in SharePoint Server 2016?
A: You can troubleshoot and resolve issues in SharePoint Server 2016 using various tools and resources, such as: - Event Viewer: You can use Event Viewer to view the events and errors that occur in your SharePoint Server 2016 environment. You can also filter, sort, export, and archive the events and errors for further analysis. - ULS Viewer: You can use ULS Viewer to view the Unified Logging Service (ULS) logs that are generated by SharePoint Server 2016. ULS logs contain detailed information about the operations and activities that occur in your SharePoint Server 2016 environment. You can also filter, search, highlight, and export the ULS logs for further analysis. - Health Analyzer: You can use Health Analyzer to monitor the health and performance of your SharePoint Server 2016 environment. Health Analyzer runs various rules that check for potential issues or problems in your environment. You can also view the results of the rules and follow the recommendations to fix the issues or problems. - Developer Dashboard: You can use Developer Dashboard to measure the performance and resource usage of your SharePoint Server 2016 pages and components. Developer Dashboard displays various metrics, such as execution time, SQL queries, web service calls, etc. You can also enable or disable Developer Dashboard for different scopes and users. - Microsoft Support: You can use Microsoft Support to access various resources and services that can help you troubleshoot and resolve issues in SharePoint Server 2016. Some examples of Microsoft Support resources and services are Knowledge Base articles, forums, blogs, videos, webinars, etc. Q: How can I learn more about SharePoint Server 2016?
A: You can learn more about SharePoint Server 2016 by using various sources of information and guidance, such as: - Microsoft Docs: You can use Microsoft Docs to access the official documentation for SharePoint Server 2016. Microsoft Docs provides comprehensive and up-to-date information about the features, functionality, installation, configuration, administration, development, etc. of SharePoint Server 2016. - Microsoft Learn: You can use Microsoft Learn to access free online courses and modules that teach you how to use SharePoint Server 2016. Microsoft Learn provides interactive and hands-on learning experiences that cover various topics and scenarios related to SharePoint Server 2016. - Microsoft Training: You can use Microsoft Training to access paid online or in-person courses and certifications that teach you how to use SharePoint Server 2016. Microsoft Training provides instructor-led and self-paced learning options that cover various levels and objectives related to SharePoint Server 2016. - Microsoft Community: You can use Microsoft Community to access free online forums and groups that discuss and share information about SharePoint Server 2016. Microsoft Community provides a platform where you can ask questions, answer questions, post comments, give feedback, etc. about SharePoint Server 2016. Microsoft Community also provides a network where you can connect with other users and experts who have similar interests and goals related to SharePoint Server 2016. 44f88ac181